CCPA Applicant Privacy Notice

RetailNext Inc. (“Company,” “we,” “our” or “us”)

California Applicant Privacy Notice

PURPOSE OF THIS NOTICE: This California Applicant Privacy Notice (the “Applicant Notice”) describes our collection and use of certain personal information relating to external job applicants and candidates for positions with Company who are California residents (“Applicants”).  This Applicant Notice describes our collection and use of certain personal information about Applicants and is intended to satisfy our applicable notice requirements under the California Consumer Privacy Act (“CCPA”).  We may provide Applicants additional notices about our data collection practices that are covered by other laws (e.g., if we conduct a background check or extend an employment offer).

SCOPE OF THIS NOTICE: This Applicant Notice applies to the personal information that we collect from and about Applicants, in the context of reviewing, assessing, considering, managing, storing or processing their applications or otherwise considering them for a position with Company.

What is personal information? In this Applicant Notice, “personal information” is any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household.

What isn’t covered by this notice?  This Applicant Notice does not address or apply to our collection of personal information that is not subject to the CCPA, such as consumer credit reports and background checks, publicly available data lawfully made available from state or federal government records, or other information that is exempt under the CCPA. This Applicant Notice also does not apply to the personal information we collect from California resident employees or contractors (which is subject to separate privacy notices).

Are our practices the same for all Applicants?  The categories of personal information we collect and our use of personal information may vary depending on the position(s) or location, as well as the associated qualifications and responsibilities.  The information in this Applicant Notice is intended to provide an overall description of our collection and use of personal information about Applicants.    

 

CATEGORIES OF PERSONAL INFORMATION COLLECTED:
Generally, we may collect the following categories of personal information (as set forth in the CCPA) about Applicants:

Name, Contact Info and other Identifiers. Identifiers such as a real name, alias, postal address, unique personal identifier, online identifiers, Internet Protocol address, email address, account name, driver’s license number, passport number, or other similar identifiers.  

Protected Classifications. Characteristics of protected classifications under California or federal law such as race, color, sex, age, religion, national origin, disability, citizenship status, military/veteran status, and marital status.

Usage Data. Internet or other electronic network activity information, including, but not limited to, browsing history, search history and information regarding an Applicant’s interaction with an internet website, application or advertisement, as well as physical and network access logs and other network activity information related to an Applicant’s use of any Company device, network or other information resource.

Geolocation Data. Precise geographic location information about a particular individual.

Audio, Video and other Electronic Data: Audio, electronic, visual, thermal, olfactory or similar information such as CCTV footage, photographs, and call recordings and other audio recordings.

Professional or employment-related information. Professional experience, employment history, qualifications, licensing.

Education Information. Information about education history or background that is not publicly available personally identifiable information as defined in the Federal Family Educational Rights and Privacy Act (20 U.S.C. section 1232g, 34 C.F.R. Part 99).

Profiles and Inferences. Inferences drawn from any of the information identified above to create a profile about an Applicant reflecting the Applicant’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities and aptitudes.

 

PURPOSES FOR COLLECTING AND USING PERSONAL INFORMATION: Generally, we may use the above categories of personal information for the following purposes:

Recruiting, Hiring, Managing and Evaluating Applicants. To review, assess, recruit, consider or otherwise manage Applicants and job applications, including:

  • Scheduling and conducting interviews
  • Identifying Applicants, including by working with external recruiters
  • Reviewing, assessing and verifying information provided, to conduct criminal and background checks (where relevant and pursuant to applicable law), and to otherwise screen or evaluate Applicants’ qualifications, suitability and relevant characteristics
  • Extending offers, negotiating the terms of offers and assessing salary and compensation matters
  • Satisfying legal and regulatory obligations
  • Communicating with Applicants regarding their applications and about other similar position(s) for which they may be interested
  • Maintaining Applicant personal information for future consideration

Supporting our equal opportunity employment policy and practices

Security and Monitoring. To monitor and secure our resources, network, premises and assets, including:

  • Monitoring for, preventing and investigating suspected or alleged misconduct
  • Monitoring for, preventing, investigating and responding to security and privacy incidents
  • Providing and managing access to physical and technical access controls
  • Monitoring activities, access and use to ensure the security and functioning of our systems and assets

Securing our offices, premises and physical assets, including through the use of electronic access systems and video monitoring 

Corporate Governance. For purposes relating to assessments of our business operations, security controls or compliance with legal obligations, and for other internal business purposes such as administration of our records retention program.

M&A and Other Business Transactions. For purposes of planning, due diligence and implementation of commercial transactions (e.g., mergers, acquisitions, asset sales or transfers, bankruptcy or reorganization or other similar business transactions). 

Defending and Protecting Rights. To protect and defend our rights and interests and those of third parties, including to manage and respond to legal claims or disputes, and to otherwise establish, defend or protect our rights or interests, or the rights, interests, health or safety of others, including in the context of anticipated or actual litigation with third parties.

Compliance with Applicable Legal Obligations. For purposes relating to compliance with applicable legal obligations (such as hiring eligibility, responding to subpoenas and court orders) as well as assessments, reviews and reporting relating to such legal obligations, including under employment and labor laws and regulations, social security and tax laws, environmental regulations, workplace safety laws and regulations and other applicable laws, regulations, opinions and guidance.

CONTACTING US ABOUT THIS NOTICE:  If you have any questions or concerns regarding our use of personal information as described in this Applicant Notice, please contact hr@retailnext.net.