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Accounts Payable Manager

Philippines

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Job Summary:

The Accounts Payable Manager will oversee all accounts payable operations, manage inventory accounting processes, and ensure accurate financial reporting for RetailNext. This role is responsible for the full AP cycle, inventory accounting, managing related internal and external communications, assisting with the monthly accounting close, and supporting annual financial audits. The position requires strong analytical skills, attention to detail, and the ability to collaborate with cross-functional teams.

Responsibilities:

Oversee all Accounts Payable operations for US and its foreign subsidiaries, including but not limited to:

  • Review AP invoices for proper coding and accounting treatment on a daily basis.  Manage AP approval process in Netsuite and ensure proper supporting documents attached for all postings.
  • Ensure Fixed Assets and Prepaids are properly capitalized/amortized per company policy 
  • Oversee Corporate Credit Card Program and manage employee expense reimbursements for our South African entity 
  • Manage AP inquiries in JIRA from internal and external customers/vendors and provide resolutions in a timely manner
  • Assign tickets daily
  • Close tickets when resolution provided
  • Monitor open queues for team members
  • Link duplicate tickets 
  • Review AP aging reports for all entities and propose actions/adjustments to resolve aged items, on a monthly basis
  • Prepare monthly funding requests for South Africa, Japan, and UK cost-plus subsidiaries and maintain appropriate cash positions.  Participate in the cash forecasting and planning process.
  • Review and approve advanced Intercompany Journal Entries related to Cash and Accounts Payable transactions (Netsuite.)  Participate in the monthly intercompany reconciliation process. Review Open Purchase Orders (POs) quarterly and close POs accordingly
  • Maintain strong vendor relationships and address any discrepancies in billing or payments.
  • Ensure compliance with company policies and internal controls related to accounts payable
  • Reconcile accounts payable ledger to ensure all invoices and payments are accounted for.
  • Assist in month-end and year-end closing processes, including accruals and financial reporting. 

Inventory Accounting

  • Manage inventory accounting processes for the entire company
  • Conduct monthly reconciliations of inventory accounts during month-end close 
  • Ensure accurate valuation and classification of inventory assets 
  • Coordinate with warehouse and operations teams to verify physical inventory counts 
  • Maintain proper documentation for inventory transactions and adjustments 
  • Monitor inventory aging and recommend write-offs for obsolete inventory 
  • Prepare journal entries to properly reflect inventory changes in financial statements 
  • Monitor and reconcile prepaid inventory account
  • Analyze inventory variances and prepare explanations for management review 
  • Ensure compliance with company policies and accounting standards for inventory
  • Support audits related to inventory.

Process Improvement and Documentation

  • Develop and implement systems (software included) and procedures to streamline AP processes on an ongoing basis
  • Ensure monthly bank statements are saved in Google Shared Drive 
  • Maintain and update documentations of all policies and procedures
  • Review documentations drafted by staff
  • Perform annual review of documentation and update accordingly

Qualifications and Skills:

  • Bachelor’s degree in Accounting
  • 5+years of experience in accounts payable and inventory management
  • Strong understanding of GAAP and accounting principles related to AP and inventory
  • Proficiency in ERP systems (e.g., NetSuite) and Microsoft Excel
  • Excellent analytical, organizational, and problem solving skills
  • Strong communication skills with the ability to work cross functionally
  • Attention to detail and ability to manage multiple priorities in a fast paced environment

Preferred Qualifications:

  • Experience in SaaS business
  • Experience in process improvement and internal control implementation

Why RetailNext?

We revolutionize retail with data-driven insights using IoT and cloud analytics. Operating in 100+ countries, we help retailers optimize shopper experiences.

What’s It Like to Work Here?

  • Remote-First Hybrid: Work anywhere + office access.

  • 90-Day Work Anywhere: Work from anywhere for 90 days yearly.

  • Autonomy & Growth: Flexible schedules, ownership, career investment.

  • Customer Obsessed: Everything we do is for our clients.

Perks & Benefits

  • Best Self Allowance: Annual stipend for personal growth.

  • Recharge Days: Monthly company-wide day off.

  • Career Growth: We invest in you.

 

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